Hospital Workforce Management (ADRI)

Simplifying the hospital workforce management system

Year
2025

Role
UX Designer

UX Researcher

Wireframer/Prototyper

Problem:
 Hospitals often face challenges with real-time staff scheduling, ward occupancy tracking, and operating room coordination—leading to inefficiencies, patient delays, and staff burnout.

Solution:
 I designed ADRI, a web-based hospital workforce management system that optimizes staff scheduling, streamlines operating room usage, and visualizes ward occupancy in real time.

PROJECT OVERVIEW

PROJECT OVERVIEW

Research & Discovery

I conducted interviews with 2 hospital administrators, 3 nurses across different specialties and 1 OR coordinator

  • Key Findings:

    • Lack of visibility on staff availability leads to miscommunication.

    • ORs are often under- or overbooked without real-time tracking.

    • Nurses want autonomy in shift preferences.

    • Manual scheduling wastes hours weekly.

Objectives

UX Solution

  • Improve nurse scheduling efficiency

  • Optimize operating room coordination

  • Simplify ward occupancy tracking

  • Reduce admin overload

  • Visual weekly shift planner + staff availability view

  • Live OR schedule with color-coded procedures

  • Dashboard with patient and bed stats, updated in real-time

  • Automation of shift generation & notifications

Design Process

Information Architecture

Mapped out core modules:

  • Ward Occupancy

  • Nursing Staff Scheduling

  • Operating Room Usage

  • Dashboard

  • Authentication & Roles



Low-Fidelity Wireframes

High-Fidelity Wireframes

Based on my research, I sketched and designed low-fidelity wireframes to explore layout and flow. Each screen was designed with simplicity and clarity in mind.

Simplified Chat system with an introduction of a forum

Clear payment tabs and clear feedback after transactions

  • Dashboard

  • Nurse Staff scheduling

  • Ward Occupation Overview

  • Operation Room Scheduling

Key UX Features

Color-coded surgery schedule for easy visualization
Real-time bed tracking with ward-level breakdown
Shift swap flexibility with nurse availability indicators
Role-based account creation for custom experiences (nurse/admin/doctor)

Design

•

System

•

Design • System •

Typography: Inter & Archivo

Now for the Moment you’ve been waiting for….

Final UI Designs

Metric

Shift planning time

OR conflict incidents

Nurse satisfaction (prototype feedback)

Bed availability response time

Estimated Impact

↓ 65% reduction through automation

↓ Decreased by 40% with real-time scheduling

↑ 92% found it easier to manage their shifts

↓ Improved clarity and patient placement

Next Steps

  • Conduct user testing with a real hospital environment

  • Explore mobile responsiveness for on-the-go nurse access

  • Integrate AI-powered shift recommendations

Tools Used

  • Figma (Design & Prototyping)

  • Notion & Google Docs (Research & Notes)

  • Zoom (Stakeholder Interviews)

Link to prototype

"Creativity is seeing what others see and thinking what no one else ever thought."

– Albert Einstein